Barcelona, 22 April 2016
To the members of the Executive Bureau
To the Secretaries General
To the Vice-Presidents of United Cities and Local Governments
To the Presidents of UCLG Committees and Working Groups
For information: To the Presidency
Executive Bureau in Kazan
25-28 May 2016, Kazan, Russian Federation
Dear Members of the Executive Bureau,
We are pleased to provide you with an updated draft programme of the Executive Bureau meetings, including changes to sessions on 26 May and additional information on logistics and the cultural programme.
The updated programme and the draft agenda of the Executive Bureau session are available via the links below.
Following our previous communications, we would like to remind you that the deadline for registration for the 2016 Executive Bureau meetings in Kazan is Friday 29 April 2016.
Please fill in the attached registration form and send it to the World Secretariat by 29 April to register your participation.
Please note that you may need a visa to be able to enter Russia, and that this process can be lengthy. We strongly recommend you start the visa procedure as soon as possible.
The process for visas and supporting documents required varies from country to country, but a personalized invitation letter (which we can provide) is not sufficient to obtain a visa for Russia; a “tourist voucher” is required. The World Secretariat cannot issue this document.
A “tourist voucher” can be acquired upon confirmation of your hotel reservation. Please tick the “I need a visa invitation” box on the hotel booking website when reserving your room to obtain this document.
Should you require any further assistance in obtaining supporting documents, please contact Albert Kumukov at firstname.lastname@example.org.
The main hotels for the UCLG delegation are:
- Grand Hotel Kazan, 420111 Kazan, Peterburgskaya st., 1
- Shalyapin Palace Hotel, 420111 Kazan, ul. University, 7
A number of rooms have been blocked in these hotels for participants.
You can book your hotel online via the dedicated website created by our hosts.
Please provide the required information regarding your stay via this website and our hosts will get back to you by email to confirm your booking.
The Russian authorities may also require a hotel booking confirmation to issue visas, therefore we advise you to reserve your room at your earliest convenience.
The World Secretariat remains at your disposal should you require any additional information. Please do not hesitate to contact us at UCLGExBu@uclg.org.
The UCLG World Secretariat
Please click on the links below to access the following documents: